Data Protection Guidelines
To operate a time bank you obviously need to keep participants’ records
of their address, skills they wish to exchange, availability, special requirements
etc.
These records are subject to the Data Protection Act to protect individuals’ privacy.
Therefore, the time broker or whoever manages these records must ensure the
following:
- The information collected on individuals should be fair and lawful and
be adequate and not excessive for the running of the time bank. Data can
only be used for its specified purpose.
- All records should be as accurate and up to date as possible, especially
with respect to deceased persons.
- All records must be held and processed securely and treated as confidential.
- The participants are aware of the records being kept and the use of these
records. In particular, they must agree that certain information will be
given for the exchange of hours to take place. If their details are to be
passed on to other time banks, Time Banks UK or other organisations, they
must agree to this.
Registration
As a not-for-profit organisation, time banks are not required to register
on the public register of personal records. However, you may choose to notify
voluntarily, to demonstrate your commitment to individuals’ privacy and
openness.
Further details are available on the Information Commissioner’s website, www.dataprotection.gov.uk.
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